Registration Information

The above "ONLINE REGISTRATION" button will redirect you to our Ultracamp Registration page. If you were a camper at the former Buffalo Mountain Camp, you may still be in our system. If you have never been a camper with us, just create a new account within the Ultracamp link.

You can also register by phone or through mail. Call the registration office at 423-929-9037, M-F, 9am-5pm. Mail registration form to Holston Conference CRM, 262 Bart Green Drive, Gray, TN 37615 (full payment by check is required when mailing in registration).

 

Tiered Pricing

Choose your fee! That is right!  We have calculated the true cost of camp based in your camper's session and you can choose to pay that fee, a lower fee or a higher fee based on what you can afford! It's called "Tiered Pricing".  Here is how it works:  Tier 1 is a subsidized fee which does not actually cover the true cost of camp but since we want as many children as possible to attend, this is made possible by donors who want to help you afford camp. Pay Tier 1 if this is what you can afford.  Tier 2 is the true cost of camp. Pay this if you are able since it covers the true cost of camp expenses. Tier 3 is available for those who want to pay the true cost of camp plus $50 more to help others attend. YOU CHOOSE the Tier you can afford.

Payment Options

Full Payment

may be made at the time of registration by Visa, Mastercard, Discover, or e-Check. $50 of the camp fee is non-refundable.

Flexible Payment Plan

An initial non-refundable $50.00 is required at the time of registration. Subsequent payments towards the cost of camp can be made at any time by logging into your Ultra Camp account and paying the desired amount. Church sponsorships can be given towards a flexible payment plan if the sponsorship is equal to or less than the remaining balance. The remaining balance of camp will be applied to the credit card or e check on file if balance is not paid in full two weeks prior to camp.

Monthly Payment Plan

An initial non-refundable $50.00 payment is required at the time of registration. Subsequent monthly payments will be calculated on the camp session fee. Local church or camp sponsorships must be secured and entered at the time of registration. Sponsorship funds will be applied to the non-refundable $50.00 payment and to the ending balance. Monthly payments will automatically post to your credit card or e-check account on the 15th of each month following the date of registration. Payments are calculated to be completed in full no later than two weeks prior to the beginning of the camp session.

 

Church Sponsorships

Church Sponsorships are available through many local churches. Please check with your church prior to completing your registration. If the church has established a charge account with the Camping Office, they will be able to give you their sponsorship code and the amount that can be subtracted from your total payment.

Need-Based Sponsorships

For Camp Need-based Sponsorships, Parents must receive approval prior to completing the registration. Contact Camp Bays Mountain at 423-398-6272 for information on this sponsorship program.

Buddy Requests

Buddy Requests can be made regarding cabin assignments. Buddies must be signed up for the same session and must be the same gender (limit of one buddy per camper). Make sure your buddy’s name on your registration form is the same as on their registration form. A buddy request does not hold a space for the buddy. Registering together will help ensure placement in the same session.

Refund Policy

$50 of the camp fee is non-refundable. To receive a full refund (less the $50 non-refundable fee), CANCELLATIONS must be completed by 5:00 p.m. (Eastern) on the Friday that is at least one week prior to the Opening Day of your camp session. Cancellations can be made through your online account or by calling the Camp Registration Office at (423) 929-9037. If you wish to cancel a registration and register into a different session, please call the Camp Registration Office at (423) 929-9037. Your $50.00 non-refundable fee is transferable to a different session if you call. This is the only way to ensure the transfer of the $50 non-refundable fee. No refunds will be made to campers who fail to show up on opening day. Should a particular session not receive an adequate number of registrations, the possibility does exist that the session may have to be cancelled. If this should occur, every effort will be made to notify the camper as soon as possible and placement into another session will be attempted. A full refund will be made if placement into another session is not possible. All appeals regarding the handling of our Refund Policy must be made in writing to: CRM Registrar, 262 Bart Green Drive, Gray, TN 37615.